Where to purchase a death certificate

A Certified Authorized Copy provides proof of death. To purchase an Authorized death certificate, you need to be related to the deceased in one of the following ways:. For official business, governmental agencies and legal representatives can request a copy of a death certificate. When you request a Certified Authorized Copy by mail or online , state your relationship to the person listed on the death certificate and sign that statement with a notary public present. A Certified Informational Copy may be used as proof of death.

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However, please verify with the requesting agency to determine if this kind of copy meets their requirements. VitalChek is the only authorized online service for Santa Clara County death certificates.


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  • Death Certificates.

Fax or email the notarized form to the Clerk-Recorder's Office. Monday-Friday, 8 a. Office is closed on County holidays. Sign In. Page Content. Certificates Available Four Weeks after Death Recent death records are usually available from this office four weeks after the event. Sandvick worked as a civil litigator in California for over 7 years.

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Categories: Vital Records. Learn why people trust wikiHow. Co-authored by Clinton M. There are 7 references cited in this article, which can be found at the bottom of the page. Method 1. Contact the Preparer.

Death Records

The person at the funeral home or cremation facility who is handling the deceased's remains is responsible for filling out the death certificate, having it signed by a coroner, doctor or medical examiner, and then filing it with the state. If you are too emotional to call, ask a family friend or acquaintance to call for you.

Provide the person preparing the certificate with the correct information. Confirm the certificate is filed. Most states specify that the death certificate must be completed and filed within ten days of a person's death.

The funeral home or cremation organization is responsible for filing the certificate, but you can ask them to make sure it's filed in time. Request certified copies from the funeral home or mortuary. Ask for 10 or more copies, since you will need them in order to claim property or benefits that were in the deceased person's name.

An "informational," or uncertified, death certificate is not adequate for legal purposes. To make sure you have the right death certificate, tell the preparer that you need it for legal reasons, such as closing an estate. Method 2. Find the appropriate vital records office.

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Locate the city and state where the death occurred. States are responsible for maintaining vital records of events that happened in their state. If someone died in Virginia but lived in New York, the death certificate will be filed in the Virginia county where the death happened. This might feel difficult or frustrating, especially if you aren't sure where the death occurred. To begin with, contact other friends or relatives to ask if they know.


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You may also search online. Websites such as dobsearch. But you have to pay a fee to find the actual city where the death occurred. You may also simply want to type the loved one's name into a search engine. His or her death may have been reported in the obituaries of a local newspaper. Contact the county or state vital records office.

You can find it online by searching for your state and the words "vital records," or go to the office in person to talk to a clerk. To find out where to get vital records in your state, visit this website. If the death occurred outside of the country, you should contact the Department of State. The State Department prepares a Report of Death, which may be used in insurance proceedings and is based on the foreign certificate of death.

Call Determine whether your state's records are public or closed. Some states don't allow the public to obtain copies of vital records. Minnesota limits access to death records to prevent identify theft and fraud.

ISDH: Apply for a Death Certificate

The information copy will have private information, such as Social Security numbers and signatures, redacted. Gather proof of relationship or legal interest. This might include proof that you were related to the deceased using a birth or marriage certificate. If you're an attorney, you'll need copies of titles, court orders, or other documents showing the person you're representing has legal interest in the deceased. Order the death certificate. You can typically order the death certificate in one of three ways: online, by letter, or by stopping into the Vital Records office. Each state handles this differently.

For example, some states may allow you to order death certificates from the state agency, whereas others may direct you to the county or city where the records are kept. You can order online at the VitalChek website, which partners with many states. Request by letter. In the letter, include the name of the deceased, the date and city or town where the death occurred, your relationship to the deceased, and a daytime telephone number.

You can stop into the office where the death certificate is held and order in person. You may be able to get the record at a state-level office, [7] or you may have to go to the city or county where the record is held. Be sure to call the state Vital Records office ahead of time to clarify which office you should go to. Pay for the death certificate. A death should be registered within five days, but registration can be delayed for another nine days if the registrar is told that a medical certificate has been issued.

Death and Fetal Death Certificates

If the death has been reported to the coroner, you cannot register it until the coroner's investigations are finished. Yes No. Not Helpful 0 Helpful 4. Can someone daughter of deceased get a death certificate without knowing the actual date of death? You would have to refer to your state law s but normally deaths are on public records. As forgetting a certificate you will probably need a little more information such as SSN, Birth certificate, etc.

Not Helpful 3 Helpful 4. Not unless you are dead and it's officially recorded. She would also need to state her purpose for getting one. Not Helpful 2 Helpful 4.